Conducting Effective Meetings Using Roberts Rules of Order
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Loading ...I recently attended an all day seminar entitled “Conducting Effective Meetings with Robert’s Rules of Order” presented by John Noonan, a registered parliamentarian. Naomi Yamamoto, the President & GM of the North Vancouver Chamber of Commerce, recommended I attend in order to ensure I had the appropriate skills to Chair the Board meetings during my term as Chair of the Board of Directors. I had some experience participating in Board meetings and had chaired many committee level meetings but had not chaired a full Board meeting. I can say with all confidence that if you expect to be chairing a meeting for example with your strata council, parent advisory council, or any other board, Robert’s Rules of Order are an incredibly useful tool for ensuring that your meetings are run in a professional, effective, and timely manner. Just recently, for example, I held my last Membership Committee meeting with the Chamber. In order to help Amber Weland, my former Co-Chair and new Chair of the Membership Committee, I presented some of the basics I learned at the session with John Noonan. The result was the first meeting I’ve held that ended on time and had clearly defined results.
Most recently, I chaired the first Board meeting of the newly formed IFITT North America Chapter Board of Directors. The meeting was held over conference call using a service called FreeConferenceCall.com which is, believe it or not, a free service that provides conference call capabilities. The meeting was to start promptly at 1:30 PM PST and end at 2:30 PM PST. We had about eight agenda items, most of which would require motions. We were able to work out way through the entire agenda, discussed some information items, and ended promptly at 2:30 PM. At first I thought that perhaps I was being too officious by utilizing the “Rules” but I actually received emails after the email thanking me for running such an effective meeting. Needless to say, I will be recommending that all Vice-Chairs and Committee Chairs attend the seminar that I attended prior to assuming their Chair positions.
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